CQDM is hiring: Administrative Coordinator !

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ABOUT CQDM 

Since its creation, CQDM has raised nearly $190 million to fund the development of approximately 130 drugs addressing major health concerns, including cancer, and neurodegenerative and metabolic diseases.

CQDM is a biopharmaceutical research consortium with the socially responsible mission of funding the development of innovative tools and technologies that accelerate the development of safe and effective drugs that benefit all Canadians. We bring together world-leading pharmaceutical organizations, Canadian biotechnology companies, the best public and private sector researchers in the life sciences ecosystem, as well as the Canadian and Quebec governments. Our collaborative research approach bridges the funding gap needed to stimulate innovation, particularly in early-stage research.

Note: The masculine gender is used to simplify the text.

POSITION SUMMARY

We are looking for a confident, results-oriented administrator to manage, improve, and lead the operations of our organization and work alongside the Vice President of Finance and Administration to provide that leadership. Specifically, we are seeking an administrator to:

  • Manage administrative, information technology, human resources, and records management and communication functions within the organization and coordinate the related acquisition of services and supplies.
  • Establish policies and procedures, consistent with best practices for an organization of our size and complexity, and identify opportunities to optimize the operational quality, efficiency and effectiveness of the organization.
  • Oversee and implement the policies and procedures in place in close collaboration with various external partners as well as with internal staff and teams.

KEY RESPONSIBILITIES

Office Management

  • Manage office space and facilities as well as related contracts, service providers, suppliers and equipment wholesalers.
  • Purchase office supplies and equipment and manage related inventories.
  • Develop office management improvements and ensure their timely implementation.

Human Resources

  • Manage general human resource functions, including employee benefit plans and policies, their contracts and records, and assist with their hiring, training and retention.
  • Develop metrics to monitor expenses ensuring alignment with budgets and objectives.

IT & Telecommunications

  • Manage and maintain IT and telecommunication infrastructure, network, databases and related budgets, coordinate technical support with external partners, and purchase IT supplies and equipment and manage related inventories.
  • Support the effective implementation of new IT tools, new software or modules to maintain the efficiency of the organization and facilitate teamwork. Oversee IT projects and coordinate the necessary resources on schedule with external partners and users.
  • Verify results by conducting system audits on available technologies.
  • Preserve assets by implementing site disaster recovery, back-up, security and infrastructure maintenance.

Records and Communications Management

  • Manage CRM, website, virtual data centers and databases.
  • Manage internal communications and logistics for promotional activities.
  • Coordinate the organization of events with the events team.

Governance and other

  • Assist the Chief of staff in planning and running corporate meetings.
  • Preparation of corporate governance reports.
  • Responsible for maintaining insurance as part of the company’s risk management policies.
  • Preparation of contractual government reports.
  • Provide other administrative support as needed by conducting research and creating reports.

QUALIFICATIONS REQUIRED

  • University degree in business administration or related field.
  • Minimum of 5 years of professional experience in a similar role.

KNOWLEDGE AND SKILLS

  • Strong organizational and time management skills focused on achieving objectives and desired outcomes.
  • Excellent problem-solving and leadership skills, and ability to work well under pressure and set priorities.
  • Good communication and interpersonal skills and an ability to work closely with management.
  • Self-motivation, proactivity, initiative and ability to fit into a small, agile organization.
  • Attention to detail and compliance.
  • Strong knowledge of technology, with a good understanding of the media and social media environment.
  • Good knowledge of the Microsoft Office suite.
  • Preference for candidates with proficiency in the Quick Base database platform.
  • Fluently bilingual, with good writing skills in French and English.

START DATE: Immediately

WORKING ENVIRONMENT

We are a small non-profit organization, with a young, agile and dynamic team of highly qualified professionals. Many opportunities exist for an employee to quickly assume a greater leadership role, and for personal and professional development.

CQDM offers competitive employment conditions and a flexible hybrid working environment (where the benefits of working from home are recognized). CQDM’s offices are located in downtown Montreal, near the Place d’Armes metro station. When working from home, the employee is responsible for ensuring access to a secured Internet and an adequate workspace.

We offer competitive compensation based on your qualifications, a comprehensive group insurance plan, and a great vacation plan.

If you are interested in this position, please send your cover letter and resume to mbridges@cqdm.org.

We thank all applicants for their interest, but only those selected will be contacted.

Take the chance to make an impact by creating a product that brings positive change to the world!